Compliance I-9

An I-9 Form is used by employers to verify the identity and employment eligibility of the individuals they hire. Employers are required to fill out an I-9 form for each employee, and keep the file on record until the end of employment.

Penalties for not completing or storing I-9 forms can be steep, so it’s best to have a centralized data set to be able to quickly refer back to. CI-9 (Compliance I-9) is CICheckeds’ Electronic I-9 system.  

This improved interface to the Government’s E-Verify system allows you and your new hires to complete the I-9 Form online, reforming the process by eliminating the paper-based I-9 Form. CI-9 forms are completed and stored electronically, eliminating the need for large filing cabinets stuffed full of manila folders.

CI-9 (Compliance I-9) improves upon the usability of the Government E-Verify system by offering a streamlined version of the process. You’re able to use our CI-9 form as a standalone inquiry. To verify the information contained on the I-9 form with that of the Department of Homeland Security (DHS) and Social Security Administration (SSA), please see E-Verify.

10 Reasons to use CI-9

1. Management of ALL I-9 Forms: Management of new, existing and missing I-9 forms.

A complete solution for a proactive approach to this important compliance area.

2. Training Site: Safely “try-out” the system before entering “live” information.

Quick and efficient employee training.

3. Audit Log: Actions related to the form are tracked.

Showing that high value is placed on the security of sensitive personnel information.

4. SSN Duplication Alert: A company-wide search of existing employees.

You are informed of possible Social Security Fraud.

5. Expiration Notices: Email notification of an employee’s expiring work authorization.

Assists you with the tedious task of keeping their workforce in compliance.

6. E-Signatures: E-Signature Act compliant.

Eliminates the need for separate signature files or forms.

7. Termination Monitoring: Update termination dates individually or via file imports.

Automatically remove I-9 Forms that are past required retention dates.

8. Digital Storage: Searchable PDF’s for review, auditing and re-verification.

Conversion of paper forms to digital allows management of existing and new I-9 Forms.

9. Real-Time Entry Validation: Forms are completed correctly the first time.

Elimination of fines and penalties due to incomplete forms.

10. No Requirement for Mastery Testing: Employees do not need to complete a course and pass a test before they begin using the system.

Our improved software platform (CIware 2.0) includes an all-inclusive online system to easily manage I9 applicant invitations, track status, and view reports.  All these features are accessible on your main dashboard.