Nurse Aide Registry

A Nurse Aide Registry inquiry is a search of state-specific databases that contain information on an individual’s licenses. It contains crucial information about individuals who have completed a state-approved nursing assistant training program and have passed the state's competency evaluation to become certified nursing assistants (CNAs). The registry ensures that CNAs meet the necessary requirements and are in good standing to provide safe and competent care to patients.

Understanding Nurse Aide Registry Information

When conducting a registry search, you're able to verify an applicants' license number and see if any disciplinary action has been taken against that individual. All reports of misconduct, abuse, neglect, and mistreatment will be stored and obtained through the Nurse Aide Registry. The information available typically includes certification date, expiration date, and current status of the certification.

State Registry Requirements

Each state maintains its own Nurse Aide Registry with specific requirements and access methods. For example, New York State requires employers to verify certification status before hiring and every 12 months thereafter. California mandates verification through its online system and requires employers to maintain documentation of all verifications. Florida's registry includes additional endorsements and specializations that CNAs may have obtained. It’s best to use a background screening provider if you have employees in multiple states.

Importance for Healthcare Employers

There are strict state and federal regulations that exclude individuals with adverse nurse aide history from working at nursing homes in the future. If your residential care facility is found to have hired an individual with an adverse history, there are severe penalties that can be enforced. These penalties may include:

• Substantial monetary fines ranging from $500 to $10,000 per violation

• Suspension of facility licenses

• Mandatory corrective action plans

• Enhanced monitoring and oversight

Comprehensive Verification Process

The Nurse Aide Registry is separate from an OIG exclusion or GSA exclusion search. A complete verification process should include multiple database checks:

• State Nurse Aide Registry Verification

• OIG/GSA exclusion list screening

• State-specific disciplinary database checks

• Professional license verification

• Healthcare sanctions search through Health Care Comply Plus™

With the stakes so high, it is imperative for your hiring team to trust a professional background screening provider with the task of finding all available information. Utilizing a Nurse Aide Registry search, together with CI's combined healthcare sanctions search, Health Care Comply Plus, will significantly increase the amount of information your hiring teams can use to base their decision on. Our Nurse Aide Registry Search empowers you to hire with confidence, ensuring that your nursing assistants are qualified, certified, and dedicated to providing exceptional care.